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New York/New Jersey VA Health Care Network
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Health Information Management Services (HIMS)
New York/New Jersey VA Health Care Network
Health Information Management Services (HIMS)
Frequently Asked Questions 1. How do I get a copy of my VA medical records?
You can go online and print the Request Pertaining to Military Records form SF-180 ** . The website is www.archives.gov ** Or
Frequently Asked Questions About Freedom of Information Act (FOIA)
1. How can I make a FOIA request to VA — do I need to fill out any forms? The VA requires that a FOIA request be in writing. The request must describe what records are being requested. Your request must state your willingness to pay applicable fees. Please provide a daytime telephone number in case we need to contact you. Write “FOIA” on the envelope. There are no special forms required for use in submitting a FOIA request. 2. Can I fax or email my request? VA does not process FOIA requests submitted by email. Our regulations require the request to be in writing over the signature of the requester. Faxed requests are acceptable as long as they contain a copy of the requester’s signature. 3. What types of records can be obtained through FOIA requests? Any record may be obtained. Any records requested under the PA must have written consent from the individual. If the individual is deceased, you must provide a copy of the death certificate. Please note that medical and beneficiary records are Privacy Act records and are exempt from release under the (b)(3) and (b)(6) FOIA exemption. 4. If I don’t agree, what are my rights? If your request is denied or you do not agree with any decision regarding the release of records, you may appeal to DVA’s Office of General Counsel. You should include in your letter why you disagree. Your appeal should be submitted to: Department of Veterans Affairs Office of the General Counsel (024) 810 Vermont Avenue, NW Washington, DC 20420 5. How long does a requester have to wait for a reply from the VA? It is the policy of Network 2 to acknowledge your request within 20 working days of our receipt. We are required to notify you within 20 working days as to whether the information you requested is available. The VA works on a first-in, first-out basis, so there may be other requests ahead of yours. Please note that the 20 working days starts when it is first received by the FOIA Officer.
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